Meeting+Minutes+2008+-+2009

2008 -2009 Meeting Minutes
May 28th-IC Team - Attendees (Angie, Robert, Corri)


 * **Raving Fans-decided we would all read this book!**
 * **Marzano-paperwork completed**
 * **Spring survey-Robert will send out survey for teachers to respond**
 * **Historical view-Corri will notify Promethean Its to update this form with newly installed boards information**
 * **Summer Professional Development- reviewed each course registration to determine how many participants have signed up and for what courses. It was determined that we should combine layers and containers and that Angie would present the tools section. Mark agreed to combine containers with his layers presentation..Angie will notify those who have registered for Boot Camp, but have not designated specific sessions. Teachers will have the option to not respond in which case we will determine their schedules**
 * **Inventory-discussed status of inventory**
 * **Boot camp Logistics - Debbie, Corri and Angie will meet at Caldwell on Monday afternoon, June 15th, to set up. To Do list was made (see Boot Camp Planning page)**
 * **Summer Work-revised forms to send to teachers and ITS requesting teachers to sign up for summer lesson workshops. Robert will send out.**

1. Email all attendees --Angie 2. Email all attendees about secret message --Corri 3. Put in skills on Jeopardy 4. Ocean & Theme song – Corri 5. Door prizes -- Robert March 31st > - number of possible trainers to participate during Boot Camp, Level 1, and ActiVote training- **Number of attendees would determine number of trainers** > - names of possible trainers to participate during Boot Camp- **Debbie, Mark, Angie, Corri**, **Karen** > - names of possible trainers to participate during level 1 training- **Debbie,Mark and Angie** > - skills we want to offer during the boot camp - **Containers, Resources, Layers, Video and Sound Recorder, Actions and Sandbox (Creation Station?)**
 * April 21 - Anderson Mill 9-3:30**
 * Attendees (Robert, Corri, Angie)
 * Flipcharts added to Flipcharts page on this Wiki (Corri added 2 interactive whiteboard websites to the list of resource)
 * Review previous meeting minutes
 * Discuss summer professional development -- See bootcamp planning page
 * Discuss Summer Flipchart creation. 3 ITS (Angie -- check with Mark and Debby), and 6 teachers per grade level 3, 4, 5. Suggested Dates, July 20-23. Need recommended list of teachers.
 * Discuss May 5th training for Title One ITS's -- see agenda
 * To PREP:
 * Prep "stuff" for May 5th meeting due today (done!)
 * Status of posting of reviewed Flipcharts from this planning wiki to the FlipCharts Wiki for all teachers (Angie)
 * Issues discovered (Hardware, Software, Users, Training)
 * Update status of additional boards installation
 * Successes
 * Upcoming agenda items
 * Attendees (Robert, Corri, Angie)
 * Review previous meeting minutes
 * Conference call with Karen Adams in which we will discuss Summer Professional Development. Some points of discussion:
 * **Karen Adams sent Eventville for us to explore** **as well as sample flyers. Promethean will pay for Eventville which is normally $1.00 per participant.**
 * **Karen volunteered to provide folders to include map of training rooms, schedules etc. She will also print Tips and Tricks booklets for all participants. She may be able to get another TLC to present at our trainings.**
 * **Karen can present "Beyond Multiple Choice" session on Activotes in August, but not in June**
 * **Karen will provide prizes: tablets, flash drives, wands etc.**
 * Angie will work on flyers
 * Debriefed conference call (see charts below) and agreed to review Eventville as soon as possible
 * Eventville is out. Can do another program, $1.75 a participant if we want to pay for Eventville
 * **June 15-18 and August 3-6 at Caldwell Heights **
 * **Karen will let us know by Friday if a new event planner will be available. If not, Robert will either make a spreadsheet or wiki space for registration of courses.**
 * **May use teachers for presenters at Boot Camp if many sign up for sessions**
 * Plan for May 5th ITS Promethean meeting on the 21st as well as Summer Staff Development

Bootcamp Tues each Activotes Wed (1/2 day) Level 1 on Thurs > > 8:30-10:00 Opening and Session 1 10:15-11:30 Session 2 Lunch 1:00-2:15 Session 3 2:30-4:00 Session 4 & Closing (Put Evaluations in folder)
 * Issue discovered: Pen does not work - - - today discovered that if you click on the board icon on the system tray, select settings, select pen, make sure "mouse" is selected. Tablet was selected on the one I worked on today and switching pen settings was all that it needed. cb

> - number of possible trainers to participate during Boot Camp, Level 1, and ActiVote training- > - names of possible trainers to participate during Boot Camp- > - names of possible trainers to participate during level 1 training- > - skills we want to offer during the boot camp
 * March 26 - Conference Call 1:30 - 2:30**
 * Attendees (Robert, Corri, Angie)
 * Discuss upcoming conference call with Karen Adams in which we will discuss Summer Professional Development. Some points of discussion:
 * Issues

> - Schedule for April 28th (8:30 - 4:00) - Lunch at "riddle places" > - ITS's gather information and resources on skills and concepts to embedd in a flipchart from teachers on their campuses (example: activities from Envision, sample test questions, high stakes TEKS, Dana Center Math Tool Kit, etc.) > - Need to have hard copies of both a Math and a Science lesson to use to create flipcharts as backup (Corri to gather this in electronic format) > - Rough Agenda of day: Objective will be to create a flipchart that includes tools/techniques (containers, restrictors, actions, highlight, etc.) learned and requests from their campuses; Share topics they will be working on (to be able to work in groups); Use Jeopardy to "draw skills from hat", share creations at end of training ITS's share skill they learned, teach skill to others, share flipchart > **- Corri: decide on 10 "skills/techniques" so each ITS will have one to "draw from a hat" and work on** > **- Robert: Send email to ITS's to inform them of this meeting/training, come up with riddles, come up with prizes > - Angie: Create Jeopardy from Corri's skills (fun questions)** > - Three levels: Beginning and Boot Camp (intermediate and advanced) > **- Robert: Talk with MaryJo about funds to compensate trainers, dates of training, selection of trainers, working with Karen Adams (summer and beginning of 09-10 for ITS's), etc.** > - Callison still having multiple teacher who have to unplug/replug board for pen to work > - Non-Promethean issue is the side white board is "warping"
 * Feb 10 - Anderson Mill 9-12:30**
 * Attendees (Robert, Corri, Angie)
 * Review January 21st and 29th meetings
 * Reminder of Training at Roberston on March 5th (Similar to one done at Callison for Showcase)
 * Moved our next meeting to March 31st
 * Discussion: doing another ITS meeting like the one on Jan 29th
 * Summer Professional Development: June 15th - 18th, August 3rd - 6th
 * Discussed creation of flipcharts to support Assured Experiences (http://rrisd-techintegration.wikispaces.com/)
 * Discussed "plan to plan" for rolling out ActivSoftware Inspire (currently in Beta)
 * Flipcharts added to Flipcharts page on this Wiki ( Angie to work on transfering flipcharts from the January 29th meeting onto the Flipchart Wiki page)
 * Issues discovered (Hardware, Software, Users, Training)
 * Successes: ITS Training on Jan 29th!!!!!!!!
 * Upcoming agenda items


 * Jan 29th - Meet with Promethean ITS 8-11 Gattis Promethean Lab**


 * Attendees (Erin, Carol, Brandie, Erin, Robert, Corri, Angie, Cindy, Linda, Patsy, Vickie, Karen, Mark)
 * Flipcharts supported high stakes TEKS, and are currently utilized in schoolsshare flipcharts, posterd on Flipcharts (LA), and Flipcharts TAKS
 * How to share flipcharts on campus
 * Camera tool, used with TAKS Release
 * Zoom features to use to see whole documents Issues
 * Page on the Wiki


 * Jan 21 8-10 Angie and Corri to Plan 29th**
 * Attendees (Corri, Angie)
 * Planned agenda, set up new flipchart LA and TAKS wiki pages.
 * Discussed what to share with participants.
 * Discussed order of sharing flipcharts
 * Angie set up and completed new wiki flipchart pages.

January 8, 2009 (9:00 til 12:30 at Gattis)
 * Attendees (Robert, Corri, Angie)
 * Planned Meetings for the remainder of the semester
 * Planned to meet with Promethean ITS to do a TAKS prep share. Jan. 29
 * Angie and Corri will meet to prepare on the 20th.
 * Email invite to ITS for Gattis 8-11 on the 29th (Angie)
 * Status of posting of reviewed Flipcharts from this planning wiki to the FlipCharts Wiki for all teachers (Angie)
 * **reviewed by Corri and Angie**
 * Issues discovered (Hardware, Software, Users, Training)
 * Robert has cables (male to male usb)
 * ordered some slates
 * need pens, and nibs
 * Successes
 * Shared what is happening at Campuses
 * Shared upcoming training and sub fund uses.
 * Upcoming agenda items
 * TAKS Prep share

December 11, 2008 (10:00 til 12:30 at Callison)
 * Attendees (Robert, Corri, Angie, MaryJo)
 * Worked on Promethean Showcase Event for December 12)

November 12 - BYOLunch Meeting for All Title 1 Campus ITS's (11:30 til 1:30 at Gattis) --- November 12 - Follow-up meeting (1:00 til 3:00 at Gattis) October 28, 2008 (10:00 til 12:30 at Anderson Mill - Robert's Office (Portable: Left Side))
 * Attendees: Alice Barnard, Angie Hintz, Brandie Cain-Heard, Carol Edwards, Corri Baker, Debby Acevedo, Erin Lundie, Karen Jackson, Linda Nichols,  Mark Kania, MaryJo Humphreys, Patsy Eckert, Vickie Bradford, Robert Autrey (Absent: Cindy Southern)
 * TCEA discussion: Pointed out the workshops and concurrent sessions focused on Promethean Products. (ra)
 * Overview of http://rrisd-icplan.wikispaces.com and http://rrisd-flipcharts.wikispaces.com (ah)
 * Procedures for submitting Flipcharts to for review and sharing (ah)
 * Issues page on http://rrisd-icplan.wikispaces.com (ah)
 * Demonstration: Updating ActiStudio and drivers (ra)
 * Hardware/software issues (ra)
 * Data Collection: Discussed ITS and TIS responsibilities (ra)
 * Overview of Historical View (cb)
 * Demonstration of using Google Docs (cb)
 * Optional: TCEA Registration (ra)
 * Attendees (Robert, Corri, Angie, MaryJo, Linda Nichols)
 * Overview and discussion of earlier meeting
 * Angie and Corri: To label currently posted flipcharts with 9 Week Period to match Recommended Timeline of the ARRC
 * Robert to make changes and corrections suggested during meeting
 * Planned upcoming Promethean/Round Rock - 21st century Showcase Event to be held at Callison on December 12
 * Attendees (Robert, Corri, Angie, MaryJo)
 * Flipcharts added to Flipcharts page on this Wiki ( make sure flipcharts have notes if the pages are not intuitive)
 * Status of posting of reviewed Flipcharts from this planning wiki to the FlipCharts Wiki for all teachers (Angie)
 * Issues discovered (Hardware, Software, Users, Training) - Issue with computer needing to reboot many times before working-Robert suggested updating drivers with new process.
 * Successes
 * Upcoming agenda items
 * Accepting members to planning ic wiki - will add new page for issues and open wiki to Title 1 ITS
 * Establish date for all ITS on Title 1 campuses- Will meet at Gattis **from** 11:30-1:30 on November 14th ( changed to Nov. 12 ) **.( Debriefing meeting for steering committee after whole group meeting. Lunch will be provided( Changed to BYOL) . Proposed agenda for meeting:**


 * TCEA discussion
 * Data Collection-Google Docs
 * Hardware/software issues-Robert
 * Procedures for troubleshooting
 * Updating software and drivers demo-Robert
 * sharing flipcharts-add issues page and have ITS join on November 14th. Show how to share on wiki space.
 * Optional registration for TCEA


 * Teachers will be asked to bring own lunch to the meeting.
 * Data Compilation on Google Docs
 * Corri is compiling data for Berkman, Robertson, Voigt, Bluebonnet, Hopewell and CD Fulkes
 * Angie is compiling data for Double File, Caldwell, Gattis, Calison
 * Robert is compiling data for Purple Sage, Union Hill and Wells Branch
 * Revised Data Collection Survey-teachers will fill out at the end of each formal training and once each semester. Corri will try it out at training on Oct. 29th.

September 30, 2008 (10:00 til 1:30 at Anderson Mill - Robert's Office (Portable: Left Side))
 * Attendees (Robert, Corri, Angie)
 * Successes
 * Corri's Mini lesson trainings, the most recently "Using ActiVotes Creatively" training
 * has had 4 mini lessons this school year so far (Voight, Berkman, Robertson). Yesterday had 2 participants-16 total. Has a flipchart of different ways to use activotes besides just multiple choice questions. Included how to put on user defined tools.
 * examples: thumbs up, thumbs down; I need help, I understand, I have it; overlay images and mark letters next to different parts of the images.
 * Angie's training for new to Promethean Teachers Sept 25
 * Had 22 participants
 * Lots of positive feedback after the training
 * Corri was very helpful in assisting in the training (Thank you Corri!).
 * Best Comment, "My Promethean board is an expensive white board no longer!" This teacher left the training with flipcharts to use the following day.
 * Starting to receive AFD for subs for trainings. Robert sent out a speadsheet containing funding information for each school. Included is an allocation of IC schools to track how many of those schools are using the funding.
 * Corri working with grade 1 teachers to help them use the board more.
 * CD Fulks trained teachers who were not using the board at all last year, now they are using the board.
 * Teachers at Gattis without board in their classrooms are coming into the Promethean Lab at Gattis with their students using flipcharts and creating flipcharts. Angie is meeting with each team at least once a month and helping them find relevant flipcharts.
 * Instructional coaches are beginning to use IC boards more and more.
 * Got Doublefile activotes working!
 * Last two classrooms at Callison that had issues with the board, after many attempts, Monday are fixed by the contractor and working!
 * Complete planning for data that will be collected by ITS's and work on instrument to be used to collect that data.
 * Open page
 * then click "edit page"
 * Then will have to log on or be logged on to Google Docs
 * Edit data
 * Drag autofill handle down to copy formula in columns H and I.
 * Proposed request: Each ITS at a Promethean campus do a walk through one time a week and fill in the data.


 * Complete planning for data that will be collected from teachers and work on instrument to be used to collect that data.
 * Sent link in an email to teachers after a
 * Once a month the link to the survey will be sent by Robert to all Promethean Board/slate using teachers.


 * Flipcharts added to Flipcharts page on this Wiki ( Refer to Flipchart page)
 * Status of posting of reviewed Flipcharts from this planning wiki to the FlipCharts Wiki for all teachers (Angie)
 * On the Flipchart Page on this wiki, I have moved those flipcharts that have been moved to http://rrisd-flipcharts.wikispaces.com/ I placed at the bottom of the page, under a "posted" heading
 * As we add new flipcharts, put them at the top with the TEK number and grade level for ease of posting.
 * Upcoming agenda items
 * Discuss collection of Data with Promethean ITS during our big meeting.
 * Request each participant have a google docs account to be used.
 * Discuss survey to be sent out once a month.
 * Ordering of basic hardware such as batteries for activotes, filters?, etc.
 * Campus responsibility to keep up with batteries
 * Campus responsibility to purchase additional partsRobert discussed with Jan. She needs to know what is taking place to
 * First contact ITS at campus level, they take care of issues (if can't fix)
 * Next Contact Robert, Corri or Angie
 * After either ITS or Robert Corri or Angie contact Jan.
 * Robert will have some extra parts on hand for backup, then campus will replace after they order.
 * No response about articles regarding more specific approval for districtwide use. Did already respond giving permission to use articles for our school.
 * Proposed that we put them in the CM tools where ITS at specific campuses can pull and share.
 * Future Agenda item:
 * Thinking of a way to collect:
 * Issues as they come up, and fixes for them (if * is the issue, then 1st try, then try)
 * Compile hardware issues/fixes that have occured at each campus


 * How to empower teachers to use available technology.


 * Flipcharts to add to Flipcharts Wiki (Angie will "spearhead" the posting of reviewed flipcharts from this wiki to the wiki)
 * Issues discovered (Hardware, Software, Users, Training)
 * Successes
 * Upcoming agenda items


 * Check how well it works with ActiveStudio installed on same machine
 * Find out how well it is used/liked as a "pilot" in a few 1st grade classrooms (Corri will report back)


 * Promethean Tech Support (Elvis, Daniel, Pam) = 888.652.2848 (choice 3)
 * Spare parts for our group (nibs, pens, usb converter (male to male), usb converter (silver) = Robert will investigate budget for this.
 * Batteries
 * Who pays - Campuses


 * Us (Robert will visit with MaryJo to clarify this piece. He will then create a page on this wiki to input that info.) (Possible: time in classroom, official training, flipcharts created, repairs, supporting teachers through resources, communication, instruction, ........?)
 * Teachers (Campus, Date, Name optional, Type of support (curriculum, technical, technique, training), Did you learn something new, Do you plan on using what you learned, Where your questions answered,


 * Developed Wiki for group communication-rrisd-icplan
 * Discussed roll out plan for training
 * discussed getting prices for slates
 * which schools are title 1 and plan for rollout this year
 * shared articles and talked about plan
 * Supplies needed as a list -- __Corri:__ Post it notes (regular and multicolored), Paper, Paper clips, Colored paper (yellow and green if possible), Tape for dispenser, Thumbtacks, HP deskjet 6940 ink (colr #97, black #96), Box of folders (multicolors) -- __Angie:__ Paper clips (big and small), staples, tape to go on tape dispenser (I have dispenser), Post its (multi color, multi size please. Including the ones that look like 5x7 notepads), thumbtacks, HP deskjet 6940 ink (colr #97, black #96), Manilla folders, pocket folders (multicolor), pens (black, blue, red), highlighter (pink, yellow), mulitcolor sharpies